1. Interpretation and Definitions

1.1 Interpretation

The words of which the initial letter is capitalised have the meanings defined under the following conditions. The following definitions will have the same meaning regardless of whether they appear in singular or plural.

1.2 Definitions

For the purposes of this Privacy Policy:

• ‘Account’ means a unique account created for You to access our Service or parts of our Service.
• ‘Business’, for the purpose of the GDPR and CCPA, refers to the Company as the legal entity that collects personal data and determines the purposes and means of the processing of personal information.
• ‘Company’ (referred to as either ‘The Company’, ‘We’, ‘Us’, or ‘Our’ in this Agreement) refers to ‘World Design Council, 7 Bell Yard, London WC2A 2JR, United Kingdom.
• ‘Data Controller’ referred to as ‘We’ or ‘Us’ or ‘Our’ in this Agreement refers to the company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data.
• ‘Country’ refers to the United Kingdom.
• ‘Data subject’ means an identified or identifiable living person to whom personal data relates.
• ‘Cookies’ are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
• ‘Device’ means any device that can access the Service such as a computer, a cell phone or a digital tablet.
• ‘Service’ refers to the Website API and interface for members to access.
• ‘Personal data’ is any information that relates to an identified or identifiable individual.

For the purposes of GDPR, Personal data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.

For the purposes of CCPA, Personal data means any information that identifies, relates to, describes or is capable of being associated with, or could reasonably be linked, directly or indirectly, with You.

• ‘Sale’ means selling, renting, releasing, disclosing, disseminating, making available, transferring or otherwise communicating orally, in writing or by electronic or other means, a Data subject’s personal information to a third party for monetary or other valuable consideration.
• ‘Service’ refers to the website.
• ‘Service Provider’ means any natural or legal person who processes the data on behalf of the company. It refers to third-party companies or individuals employed by the Business to facilitate the Service, or provide the Service on behalf of the Business, to perform services related to the Service or to assist the Business in analysing how the Service is used. For the purpose of GDPR, Service Providers are considered Data Processors.
• ‘Usage Data’ refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example the duration of a page visit).
• ‘Website’ refers to the IoA Member Portal Accessible from https://www.worlddesigncouncil.org.
• ‘You’ means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Under GDPR You can be referred to as the Data Subject or the User as you are the individual using the Service.

2. Data Collection

2.1 Types of Data Collected

2.1.1 Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email Address
• First name and last name
• Address, Province, ZIP/Postal Code, City, Country
• Telephone number
• Usage data

2.2 Usage data

Usage data is collected automatically when using the Service.

Usage data may include information such as Your Device’s Internet Protocol address (IP address), browser type, browser version, the pages of our Service that You visit, the time and dates of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic information.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

2.3 Tracking Technologies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags and scripts to collect and track information and to improve and analyse Our Service.

2.3.1 Cookies or Browser Cookies.

A Cookie is a small file placed on Your Device, You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Service. Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Service may use Cookies.

2.3.2 Web beacons

Certain sections of Our Service and our emails may contain small electronic files known as web beacons (also referred to as gifs, pixel tags, and single-pixel gifs) that permit the Business, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be ‘Persistent’ or ‘Session’ Cookies. ‘Persistent cookies’ remain on Your personal Device when You go offline, while ‘session cookies’ are deleted as soon as You close Your web browser.

We use both session and persistent cookies for the purposes below:

2.3.4 Necessary and essential cookies

Type: Session cookies | Administered by: Us | Purpose: These cookies are essential to provide You with services available through the Website and to enable You to use some of its features.

2.3.5 Cookies policy / notice acceptance cookies

Type: Persistant cookies | Administered by: Us | Purpose: These cookies identify if Users have accepted the use of cookies on the Website.

2.3.6 Functionality cookies

Type: Persistent cookies | Administered by: Us | Purpose: These cookies allow us to remember choices You make when You use the Website.

2.3.7 Tracking and performance cookies

Type: Persistent cookies | Administered by: Third Parties | Purpose: These cookies are used to track information about traffic to the Website and how Users use the Website.

Services we use: Cookiebot

3. Use of Your Personal Data

3.1 The Business may use Personal Data for the following purposes:

• To provide and maintain Our Service, including to monitor the usage of our Service.
• To manage Your Account, including to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract, including the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You, including by email, telephone, SMS or other equivalent forms of electronic communication when necessary and reasonable for their implementation.
• To provide You with news, including special offers and general information about the goods and services and events which we offer and which are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct restructuring, reorganization, dissolution or other sale or transfer of all of Our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding in which Personal Data held by Us about Our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve Our Service, products, services, marketing and Your experience.

3.2 We may share Your personal information in the following situations:

3.2.1 With Service Providers

We may share Your personal information with Service Providers to monitor and analyze the use of Our Service, for payment processing, or to contact You.

3.2.2 For business transfers

We may share or transfer Your personal information in connection with, or during, negotiations of any merger or sale of the Company assets, financing or acquisition of all or a portion of Our business to another company.

3.3.3 With Affiliates

We may share Your information with Our affiliate, in which case, we will require those affiliates to honor this Privacy Policy. Affiliates include any other joint venture partners or other companies that We control or that are under common control with Us.

3.2.4 With business partners

We may share Your information with Our business partners to offer You certain products, services or promotions.

3.2.5 With other users:

When You share Your information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.

3.2.6 With Your consent

We may disclose Your personal information for any other purpose with Your consent.

4. Retention of Your Personal Data

The Business will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Business will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer periods.

Standard retention:

3 years from the date of closure of the account, or sooner on request.

5. Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and any other places where the parties involved in the processing are located. It means that this information may be transferred to and maintained on, computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of Your jurisdiction.

You consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all reasonable steps to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organisation or a country unless there are adequate safeguards in place to protect the security of Your data and other personal information.

6. Disclosure of Your Personal Data

6.1 Business transactions

If the Business id involved in s merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

6.2 Law enforcement

Under certain circumstances the Business may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or government agency).

6.3 Other legal requirements

The Business may disclose Your Personal Data in the good faith belief that such action is necessary for the following purposes:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

7. Security of Your Personal Data

All data is entered by our secure portal and application form, and processed in compliance with the national data protection laws in the UK (currently GDPR), Europe (GDPR should the UK leave the current agreement) and the California Consumer Protection Act. The security of Your personal data is important to Us but no method of transmission over the Intern, or method of electronic storage can be 100% secure. The security of Your personal data is important to us. While We will work hard to use commercially acceptable means to protect Your Personal Information, We can not guarantee its absolute security.

8. Processing Your Personal Data

The Service Providers We use may have access to Your Personal Data. These third parties collect, use, store and process information about Your activity on Our Service in accordance with their Privacy Policies.

8.1 Analytics

We may process Your Personal data to gain insights into

We currently use:

• Google Analytics
• Microsoft Clarity

8.2 Email

We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and other information that may be of interest to You. You may opt out of receiving any or all of these communications from Us by following the unsubscribe link or instructions provided in any email We send or by contacting Us.

We currently use:

• Gmail

8.3 Payments

We may provide paid products or services within the Service. In that case, we may use third-party services for payment processing (e.g. payment processors).

We will not store or collect Your payment card details. That information is provided directly to Our third party payment processors whose use of Your personal information is governed by their Privacy Policy. These payment processors adhere to standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

We currently use:

• Stripe (a PCI Level 1 Service Provider)

9. GDPR Privacy Policy

9.1 Legal basis for processing Personal Data under GDPR

We may process your Personal Data under the following conditions:

• Consent: You have given Your consent for processing Personal Data for one or more specific purposes.
• Performance of a contract: Provisions of Personal Data is necessary for the compliance with a legal obligation to which the company is subject.
• Legal Obligations: Processing of Personal Data is necessary for compliance with a legal obligation to which the Business is subject.
• Vital interests: Processing Personal Data is necessary in order to protect Your vital interests or of any other natural person.
• Public interests: Processing Personal Data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Business.
• Legitimate interests: Processing of Personal Data is necessary for the purposes of the legitimate interests pursued by the Business.

9.2 Your rights under GDPR

The Business undertakes to respect the confidentiality of Your Personal Data and rto guarantee You can exercise Your rights. You have the right under this Privacy Policy, and by law if You are within the EU, to:

• Request access to Your Personal Data. The right to access, update or delete the information We have on You. Whenever made possible, you can access, update or request a deletion of Your Personal Data within Your account settings section. If You are unable to perform these actions Yourself, please contact Us to assist You. This also enables You to receive a copy of the Personal Data We hold about You.
• Request correction of the Personal Data that We hold about You. You have the right to have any incomplete or inaccurate information We hold about You corrected.
• Object to processing of Your Personal Data. This right exists where We are relying on a legitimate interest as the legal basis of Our processing and there is something about Your particular situation, which makes You want to object to Our processing of Your Personal Data on this ground. You also have the right to object where We are processing Your Personal Data for direct marketing purposes.
• Request erasure of Your Personal Data. You have the right to ask Us to delete or remove Personal Data where there is no good reason for Us to continue processing it.
• Request the transfer of Your Personal Data. We will provide to You or to a third party You have chosen, Your Personal Data in a structured, commonly used, machine readable format. Please note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.
• Withdraw Your Consent. You have the right to withdraw Your consent on using your Personal Data. If You withdraw Your consent, We may not be able to provide You with access to certain specific functionalities of the Service.

9.3 Exercising your GDPR Rights

You may exercise Your rights of access, rectification, cancellation and opposition by contacting Us. Please note that we may ask You to verify Your identity before responding to such requests. If You make a request, We will try our best to respond to You as soon as possible.

You have the right to complain to a Data Protection Authority about Our collection and use of Your Personal Data. For more information, if You are in the European Economic Area (EAA) or the United Kingdom of Great Britain and Ireland, please contact Your local data protection authority.

10. CCPA Privacy Policy

This privacy notice section for California residents supplements the information contained in Our Privacy Policy and it applies solely to all visitors, users and others who reside in the State of California.

10.1 Categories of Personal Information Collected

We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular Consumer or Device. The following is a list of categories of personal which we may collect or may have been collected from members who may or may not be California residents, in the last twelve (12) months.

Please note that the categories and examples provided in the list below are those defined in the CCPA. This does not mean that all examples were in fact collected by Us, but reflects our good faith belief to the best of our knowledge that some of that information from the applicable category may be and may have been collected.

10.1.2 Categories of information collected

• Category A: Identifiers (Yes) - Examples: Real name, alias, postal address, IP address, email, account name.
• Category B: Personal information (Cal. Civ. Code 1798.80(e)) (Yes) - Examples: Name, signature, address, telephone, education, employment.
• Category C: Protected classification characteristics (Yes) - Examples: Age, race, national origin, religion, gender identity, sexual orientation.
• Category D: Commercial information (Yes) - Examples: Records of products or services purchased.
• Category E: Biometric information (No)
• Category F: Internet or other similar network activity (Yes) - Examples: Interaction with our Service.
• Category G: Geolocation data (No)
• Category H: Sensory data (No)
• Category I: Professional or employment related information (Yes) - Examples: Current or past job history.
• Category J: Non-public education information (Yes) - Examples: Education records directly related to a student.
• Category K: Inferences drawn from other personal information (Yes) - Examples: Profiles reflecting preferences and behavior.

10.2 Sources of personal information

We obtain the categories of personal information listed above directly from You (forms, purchases), indirectly from You (observing activity), automatically from Your Device (cookies), and from Service Providers.

10.3 Use of Personal Information for Business or Commercial Purposes

We may use or disclose personal information for "business purposes" such as operating our Service, providing support, fulfilling transactions, responding to law enforcement, internal administration, and detecting security incidents.

10.5 Sale of personal information

As defined in the CCPA, "sell" and "sale" mean transferring personal information to a third party for valuable consideration. In the last 12 months, we have sold: None.

10.8 Your Rights under the CCPA

• The right to notice: Right to be notified of categories collected.
• The right to request: Right to request disclosure of Our collection and use of personal information.
• The right to say no (opt-out): Right to direct Us to not sell Your personal information.
• The right to delete: Right to request deletion of Your Personal Data, subject to certain exceptions.
• The right not to be discriminated against: Right to exercise rights without receiving different prices or quality of service.

10.9 Exercising Your CCPA Data Protection Rights

In order to exercise any of Your rights under the CCPA, and if You are a California resident, You can contact Us by sending an email to info@worlddesigncouncil.org. We will disclose and deliver the required information free of charge within 45 days of receiving Your verifiable request.

Formats currently available: .csv, .xml, .pdf

11. Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.